Reporting Tool

[admin]

Posted by: Jodi Ryder, Singing River Health System

Date: January 27, 2017 11:00 AM

Does anyone use an online form for staff to report any community benefit activities they participate in? If so, what does it look like and do you use a certain online resource such as survey monkey?
Thanks,
Jodi Ryder

[admin]

Response: Lisa Kelly, St. Mary’s Healthcare
Date: January 27, 2017 11:18 AM
This is a great idea. We do not have one, but I just “Googled” this topic and found several non-profit survey monkey templates.

https://www.surveymonkey.com/r/CommunityBenefitSF

https://www.google.com/?gws_rd=ssl#q=survey+monkey+community+benefit+reporting+tool

[admin]

Response: Melissa Cullum, Mercy Medical Center
Date: January 27, 2017 12:48 PM
We do have a form built into our intranet/portal where we ask staff to fill in information.

We ask them to put name (use search box), department number (use drop down list), employee # (free text), description of activity (free text), # of hours (free text), were they on hospital time yes/no (drop down), what community need did the activity address (drop down based on CHNA needs)?

This is able to be exported to Excel. I review the previous month’s entries at the beginning of the next month and reach out for clarification or remove if not really community benefit and assign the appropriate cb category. I then submit to our finance department which attaches the related expense.

[admin]

Response: Don Thompson, CHRISTUS Health System
Date: January 27, 2017 1:27 PM
One of the hospitals in our CHRISTUS Health System is currently piloting an online CB reporting form that our Associates access in the employee portal. It has been very well received and is being well utilized, with much of what is being reported having gone uncaptured up to now. It is a form that IT created and tailored for the particular hospital(s) and literally takes 1 minute to complete and submit. Upon submission, the completed form is forwarded to the reporter to enter into CBISA. Once the bugs are worked out we will tailor the form for our other facilities and implement it system wide, which we hope will happen in the last quarter of our fiscal year (April – June).

If you send me a separate email I will follow up with you once we have moved it out of the piloting stage.

Don Thompson

[admin]

Response: Ebony Brown, Saint Francis Hospital
Date: January 27, 2017 2:18 PM
Hello

We do not use a form but we did create a shared calendar where people can create a meeting request for the day of an event and add all of the necessary information into the body of the meeting invite. If I have questions about an event, I can see who created the invite and contact them directly.

[admin]

Response: Jo Anne Leslie, Henry Ford Health System
Date: January 27, 2017 2:26 PM
Henry Ford Health System has an online tool in our employee portal as well. We have bee using it for a few years and it has been quite well accepted. We have even had a couple physicians complete it with ease. I’m not sure what platform it’s on since we worked with our IT staff on that part. We use CBISA software, and set it up exactly following the input fields on CBISA.

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