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Reporting Health Fair Activities and Screenings

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    Jody Branham

    Posted by: Alison Seiler, South Jersey Hospital

    Date: October 8, 2009, 12:05 pm

    I’m confused on how to report all activities and screenings from health fairs. For instance, when we hold our annual Women’s Health Education and Screening Day, I created one activity for that event and added separate occurrences for each department that participated indicating their staff hours, number of encounters, screenings, etc. Is that right?

    If we’re participating in a community health fair and we man 4 different booths, what is the best way to track this? Do I create one activity for Health Fairs and add an occurrence for each individual health fair and include the total number of all staff hours, encounters and screenings? Or set up a separate activity for blood pressure screenings, BMI screenings, etc and then enter an occurrence for that health fair and the particular department who did those screenings at that? And, if that’s the best way to do it, then how do you track the number of health fairs you participate in if you’re not entering anything under Health Fairs?

    What about BP screenings we do at community events that are not considered or reported as community benefit? Do we still track the number of screenings but not the staff hours? Appreciate any help!

    Jody Branham

    Response: Carol Candor, Bayhealth Medical Center

    Date: October 8, 2009, 12:56 pm

    You should track whichever way it makes the most sense for your organizational reports. But remember to use the correct CBISA category when filling out the Activity listing and to use the correct department responsible on Occurrence listings.

    Jody Branham

    Response: Maria Brewer, Hendricks Regional Health

    Date: October 8, 2009, 1:22 pm

    For our health screenings we have a different activity for each type of service that we did at the screening (blood pressure, cholesterol, registration, etc). For example, for blood pressure, we log occurrences in the Community Health Screening – Blood Pressure activity for each health screening. We log staff hours for all screenings and all separate services.

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